When leadership asks "what is the number?" — there should be one answer. Not three spreadsheets, a Slack thread, and a debate.
We install the accounting architecture, controls, and reporting discipline inside AppFolio — then we run it for you. Not a cleanup project. Not a reporting package. A done-for-you finance function that makes your financial reality trustworthy — and keeps it that way.
You open AppFolio to check a balance and realize last month's reconciliation still is not done. Owner statements go out with caveats. You are always one step behind.
Revenue climbs, but the money does not seem to stick. Maintenance costs drift, vendor rates creep, and nobody catches it until the CPA flags it at year-end.
Close depends on one person, a handful of spreadsheets, and a week of late nights. If that person is out, the whole thing stalls. Every month is a scramble.
Your AppFolio reports exist. They are technically complete. But leadership does not trust them — because the chart of accounts is a mess, categories shift, and reconciliation is close enough.
These are the specific components we build into your AppFolio environment. We do not hand them off. We operate them — month after month — so your leadership gets clean numbers without living in the books.
We rebuild your account structure so it serves management reporting, tax compliance, and property-level decision-making. One version. We maintain it.
We build proper structure and connections between entities, properties, and bank accounts inside AppFolio. Ownership and relationships are clearly defined — so every transaction routes correctly and reporting rolls up the way your business actually operates.
We connect every feed, configure every rule, and run every reconciliation on a cadence. No more manual imports, no more mystery transactions sitting in suspense.
We run a documented, repeatable close with a calendar, checklist, and quality gates. 7–10 days, no fire drills. We own this process end to end.
We produce statements your owners trust and your investors expect. Management reports that connect financial results to operating drivers — delivered on schedule, every month.
We track loan balances, payment schedules, and insurance policies inside AppFolio so nothing lapses and nothing gets missed. Renewal dates, escrow requirements, and lender reporting — all managed by our team.
We handle settlement statement entries, closing cost allocations, and accrual schedules so your books reflect economic reality — not just cash movement. Every acquisition and disposition is recorded correctly from day one.
We manage the full payables cycle and maintain oversight of receivables — vendor bills, owner draws, tenant charges, and aging reviews. Nothing sits unresolved, and cash flow timing is always visible.
We catch margin leakage, cost drift, and budget misses early — before they mature into year-end surprises. We surface exceptions with owners and recommendations, not just data.
We maintain clean separation between operating funds and trust funds. Reconciliation cadence and controls that keep you compliant — handled by our team, not yours.
These are realistic ranges from comparable engagements. Results vary by portfolio size, team readiness, and data quality.
Transactions get coded differently every time depending on who entered them. No standards, no conventions, no defined process. The books reflect whoever touched them last — not how the business actually works.
We bring a fully built, proven accounting system — already running across dozens of AppFolio portfolios — and fit it to your business. The foundation is established and tested. We calibrate the details to match how you operate.
Everything runs on a system that was already working before we arrived. Consistent, reliable, and built around your portfolio — not pieced together from scratch. The right way, every time.
Month-end has no owner, no deadline, and no defined process. It starts when someone gets to it. Some months it is three weeks late. Nobody is sure which version of the numbers is final.
We take over the close. Defined calendar, sequenced checklist, reconciliation gates — all run by our team inside AppFolio on a fixed schedule, every month.
Close runs in 7–10 days, every month, without exception. It does not depend on your team's bandwidth or your availability. It is done. It is right. It is on time.
Owner reports go out late and get corrected twice. Lender packages get assembled the week they are due. Management reports either do not exist or live in a spreadsheet nobody fully trusts. Every stakeholder is seeing a different picture of the same business.
We deliver owner statements, lender packages, and management reports on a fixed schedule — each tied back to the same set of reconciled books, every month without exception.
Every stakeholder gets the right report, in the right format, on time. Owners stop calling. Lenders stop chasing. Leadership finally has numbers they can run the business from.
There is no one in the business thinking strategically about the numbers. Decisions about hiring, growth, pricing, and capital get made reactively — when something breaks or someone asks a question nobody can answer.
We become your fractional CFO. Scheduled calls, proactive analysis, and hands-on involvement in the decisions that actually move the business — pricing strategy, growth planning, cash management, and capital allocation.
You have a strategic partner who knows your portfolio, watches your numbers, and tells you what they mean before you have to ask. Decisions get made with someone in your corner who has seen this before.
source transactions → integrity layer → decision-grade signals → leadership action
Every transaction flows into AppFolio through defined channels — rent collections, bank feeds, vendor bills, owner draws. We own the intake rules and make sure nothing lands in the wrong bucket.
We apply consistent account classifications, verify entity and property mapping, and run reconciliation gates that catch errors before they compound. Structure is maintained — not hoped for.
Our team runs the month-end close and produces the outputs — owner statements, management reports, cash position — all from the same reconciled data set, on schedule, every month.
We surface the signals that matter — cash posture, margin trends, cost exceptions — while there is still time to respond. Your leadership meetings shift from reviewing data to making decisions.
What it is
What it is not
Every engagement starts with a discovery call. We learn your portfolio, your AppFolio setup, and where it's breaking — then send a full proposal with scope, timeline, and price.
Short call. No pitch. Just a clear read on whether there's a fit.